Terms & Conditions for RDF25
Financial approval for booking should be granted by your organisation/manager/budget holder before you begin the booking process. Purchase orders must be raised prior to finalising your invoice if your organisation operates a “No PO, No Pay policy”. Once the booking has been completed the following terms and conditions apply.
1. Payments must be made within 30 days of finalisation of invoice and all payments must be made prior to 1st May 2025. If payment is not made within the specified time frame the R&D Forum reserves the right to cancel places of unpaid invoices.
2. Delegate substitutions can be made free of charge until April 1st 2025 (inclusive). After April 1st 2025 all delegate substitutions will incur an administration fee of £30+VAT per change.
3. Delegate Booking Cancellations up to March 1st 2025 (inclusive) will result in a full refund (minus an administration fee of £30+VAT). Cancellations after March 1st 2025 will not be refunded.
4. All hotel allocations will be done by the R&D Forum. It is not possible to select the hotel you will be staying in. The R&D Forum reserve the right to allocate a delegate to an alternative hotel of equal standard if operational reasons necessitate.
5. In the event of cancellation of RDF25 The 2025 Annual R&D Forum Conference the R&D Forum will refund the booking in full. In such instance the R&D Forum takes no liability for any losses, either direct or indirect, to the delegate or delegate’s organisation resulting in their booking for RDF25, this includes and is not limited to pre-booked travel costs. The R&D Forum reserve the right to change the date of RDF25 and this does not constitute a cancellation. In this case all bookings will be transferred to the new date and no refunds will be made.
6. In order to complete arrangements and notify delegates of details and updates relating to RDF25 the R&D Forum (and the Event Management Organisation – Delegant Limited) will process the delegate information on a Contractual Basis. By making this booking you agree that people booked will receive information relating to RDF25 both before, during and after the event. The information will not be used for any other purposes.
7. In the event that an exhibitor cancels their exhibition stand booking or a sponsor cancels their sponsorship at any point after the booking has been made no refund will be payable.